Virginia Tech | CPAP Job Board

The Administrative Coordinator for Virginia Tech’s School of Public and International Affairs (SPIA) Programs – including the B.A. in Public and Urban Affairs (PUA) and Masters of Urban and Regional Planning (MURP) – is an integral part of the student support team in the school and is responsible for all procedural elements that contribute to converting qualified applicants to enrolled students. This position has additional responsibility for coordinating and participating in admissions and recruitment events as needed.

The Administrative Coordinator provides general administrative and operational support for faculty and leadership of SPIA and reports directly to the School Director. The position serves as liaison to other university offices and serves as a main contact for the office in responding to inquiries from faculty, staff, students, and visitors in a professional, courteous manner. Additionally, the position serves as undergraduate and graduate coordinator and processes all student transactions; timetables; and maintenance of student and enrollments data and files. Duties include completing and filing standard university forms; human resources and payroll forms, and wage payroll; fixed assets and inventory, and ordering supplies; typing and filing correspondence; maintaining electronic calendars; administering travel arrangements; scheduling and coordinating special events; maintaining minutes of meetings; maintaining web site updates; providing guidance for wage staff; greeting guests and answering phones; and other general administrative duties.